Wedding weekend itinerary: what to include for guests
What goes in a wedding weekend itinerary for guests, how to share it, and an editable planner you can fill in, copy to your website or download.
A wedding weekend itinerary lists every event guests are invited to, with the day, time, place and who is invited, plus free time and how to get between places. Put it on your wedding website and keep it current. Edit the example below into your own.
Build your guest itinerary
Change the example to your own events. Add a row for each event guests are invited to, then copy it to your website or download it.
What goes in it?
- Each event with day, start time, place and dress code.
- Who is invited to each event, if not everyone is.
- Transport between the hotel and each venue.
- Free time, with a few ideas for out-of-town guests.
- A contact for questions on the day.
Should every guest see every event?
No. If the rehearsal dinner is for family and the wedding party, show it only on their invitations or a private page. A public itinerary should list only what everyone is invited to, so nobody feels left out.
How do you share it?
On your wedding website, in a schedule section, and in a short message the week before. A printable copy in hotel welcome bags is a nice touch. The planner above copies as text or downloads as a spreadsheet.
A typical weekend
| Day | Event |
|---|---|
| Friday evening | Welcome drinks |
| Saturday morning | Free time |
| Saturday afternoon | Ceremony, then the reception |
| Sunday morning | Farewell brunch |
For the wedding day itself, hour by hour, see how to plan a wedding day timeline. For what else to put on the site, see what to put on your wedding website.
Questions
What goes in a wedding weekend itinerary?
Every event guests are invited to, with day, time, place and dress code, plus transport, free time and a contact.
When should guests get the itinerary?
Put the outline on your website when you send invitations, and confirm details a week before.
Should I include events not everyone is invited to?
Not on a public page. Share those directly with the guests who are invited.
Do I need an itinerary for a one-day wedding?
A short schedule of the day is still helpful: ceremony, reception, dinner, speeches and the end time.